Circle Take Films – Terms & Conditions
These Terms & Conditions (“Terms”) apply to all services provided by Circle Take Films (“the Company,” “we,” “our”) to any client (“the Client”). By commissioning our services, the Client agrees to be bound by these Terms.
1. Ownership of Footage
1.1 All raw and finished footage remains the sole property of Circle Take Films unless otherwise agreed in writing.
1.2 Usage rights and licensing arrangements beyond web, social, digital ads and events must be agreed upon prior to final delivery.
1.2 Usage rights and licensing arrangements beyond web, social, digital ads and events must be agreed upon prior to final delivery.
2. Amendments and Revisions
2.1 One (1) round of amends is included within any quoted fee unless otherwise specified.
2.2 Additional amends beyond this will be charged accordingly.
2.2 Additional amends beyond this will be charged accordingly.
3. Additional Work
3.1 Any work requested that falls outside the agreed scope or quotation will be charged accordingly.
3.2 The Company will notify the Client of any additional costs before proceeding.
3.2 The Company will notify the Client of any additional costs before proceeding.
4. Storage of Footage
4.1 All project footage will be securely stored for a period of three (3) years from the completion date unless otherwise agreed.
4.2 After this period, the Company reserves the right to delete or archive the footage without further notice.
4.2 After this period, the Company reserves the right to delete or archive the footage without further notice.
5. Payment Terms
5.1 Payment is due within thirty (30) days of the invoice date unless otherwise specified in writing.
5.2 Late payments may incur interest and/or suspension of ongoing services at the Company’s discretion.
5.2 Late payments may incur interest and/or suspension of ongoing services at the Company’s discretion.
6. Deposits
6.1 A non-refundable deposit of twenty-five percent (25%) of the total quoted fee is required to confirm all bookings.
6.2 Work will not be scheduled or commenced until the deposit has been received.
6.3 The deposit is non-refundable except in the event that Circle Take Films cancels the project for reasons within its control.
6.4 The remaining balance is payable in accordance with the payment terms set out in Section 5.
6.2 Work will not be scheduled or commenced until the deposit has been received.
6.3 The deposit is non-refundable except in the event that Circle Take Films cancels the project for reasons within its control.
6.4 The remaining balance is payable in accordance with the payment terms set out in Section 5.
7. Travel and Expenses
7.1 Unless otherwise stated in the quotation, travel, accommodation, and subsistence expenses incurred by Circle Take Films in connection with the project will be charged to the Client at cost.
7.2 Where travel is required outside of the Company’s standard operating area (<30 miles from LS6), these costs will be agreed in advance with the Client.
7.3 Mileage is charged at the standard £0.45 per mile unless otherwise specified.
7.2 Where travel is required outside of the Company’s standard operating area (<30 miles from LS6), these costs will be agreed in advance with the Client.
7.3 Mileage is charged at the standard £0.45 per mile unless otherwise specified.
8. Safe Working Conditions and Equipment Care
8.1 The Client is responsible for ensuring that filming locations are safe, accessible, and suitable for the services required.
8.2 Circle Take Films reserves the right to refuse to work in conditions that present health, safety, or security risks to crew, cast, or equipment.
8.3 The Client agrees to take reasonable measures to protect Company equipment and personnel while on site.
8.4 Any damage to Company equipment caused directly by the Client, their representatives, or event attendees may be chargeable to the Client.
8.5 The Company will take reasonable steps to securely transport, store, and maintain all equipment and footage throughout the project.
8.2 Circle Take Films reserves the right to refuse to work in conditions that present health, safety, or security risks to crew, cast, or equipment.
8.3 The Client agrees to take reasonable measures to protect Company equipment and personnel while on site.
8.4 Any damage to Company equipment caused directly by the Client, their representatives, or event attendees may be chargeable to the Client.
8.5 The Company will take reasonable steps to securely transport, store, and maintain all equipment and footage throughout the project.
9. Insurance and Liability Coverage9.1 Circle Take Films maintains public liability insurance up to the value of £5,000,000.
9.2 While the Company takes every reasonable precaution to safeguard people, property, and equipment, liability for any claim shall not exceed the level of coverage provided by this insurance.
9.3 The Client is responsible for arranging any additional insurance coverage they require for their own property, personnel, or third-party obligations during filming.
9.2 While the Company takes every reasonable precaution to safeguard people, property, and equipment, liability for any claim shall not exceed the level of coverage provided by this insurance.
9.3 The Client is responsible for arranging any additional insurance coverage they require for their own property, personnel, or third-party obligations during filming.
10. Client Responsibilities
10.1 The Client must ensure that any necessary permissions, licenses, or consents for filming (including at venues or with third-party content) are obtained.
10.2 The Client is responsible for providing accurate information, timely approvals, and access required for the project.
10.2 The Client is responsible for providing accurate information, timely approvals, and access required for the project.
11. Cancellation and Postponement
11.1 If the Client cancels a confirmed booking, cancellation fees may apply depending on the notice period and costs already incurred.
11.2 If a project is postponed, the Company will make reasonable efforts to reschedule, but additional charges may apply.
11.2 If a project is postponed, the Company will make reasonable efforts to reschedule, but additional charges may apply.
12. Limitation of Liability
12.1 Circle Take Films will take reasonable care in the production and delivery of services.
12.2 The Company is not liable for delays, losses, or damages caused by events outside its reasonable control, including but not limited to weather, illness, equipment failure, or third-party issues.
12.3 Liability is limited to the total amount paid by the Client for the specific project, unless otherwise covered by the Company’s insurance (see Section 9).
12.2 The Company is not liable for delays, losses, or damages caused by events outside its reasonable control, including but not limited to weather, illness, equipment failure, or third-party issues.
12.3 Liability is limited to the total amount paid by the Client for the specific project, unless otherwise covered by the Company’s insurance (see Section 9).
13. Confidentiality
13.1 Both parties agree to keep confidential any sensitive information shared during the course of the project unless consent is given or disclosure is legally required.